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Confidential Assistant to the Business Administrator Board Secretary and Payroll Benefits Coordinato

Watchung Board of Education | Watchung, NJ

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CountySomerset
Posted Date 3/10/2025
Expiration Date6/30/2025
Description Equal Opportunity Employer/Affirmative Action

REPORTS TO:  BUSINESS ADMINISTRATOR/BOARD SECRETARY
Serves as the Business Administrator’s confidential secretary and assists the Business Administrator in selected business functions.

QUALIFICATIONS:
  • High School diploma; courses in bookkeeping, accounting and business mathematics at a collegiate level preferred.
  • Minimum of three years’ experience in central office or school office.
  • Ability to use Word, Google Apps, Excel, and other financial programs.
  • Effective secretarial skills with attention to detail and deadlines.
  • Possess strong organizational, communication, and interpersonal skills.
  • Maintains strict confidentiality and high level of professionalism in the performance of all assigned duties.
  • Required fingerprinting and criminal history background check.
PERFORMANCE RESPONSIBILITIES
(Administrative Assistant):
  • Submits advertisements and notifications to newspapers in accordance with Sunshine Law and other requirements.
  • Executes the minutes of regular monthly board meetings, special meetings, committee meetings, and executive sessions.
  • Assists the Records Custodian with OPRA compliance.
  • Assists the Business Administrator with grant programs.
  • Maintains files.
  • Assists with annual audit.
  • Manages the retention of records according to State of New Jersey – Division of Archive & Records.
  • Supports Board members with workshop registrations and travel.
  • Works with insurance companies to provide information regarding student and employee incidents and worker’s compensation.
  • Assists with disposable records process, including and not limited to labeling items for scanning and disposal.
  • Performs other duties as assigned by the Business Administrator/Board Secretary.

PERFORMANCE RESPONSIBILITIES
(Payroll/Benefits Coordinator):
  • Compiles and processes payroll information including data entry of timesheets, deductions, and related data to produce two payrolls per month.
  • Prepares and submits payroll related documents as needed (e.g. direct deposits, voluntary and involuntary contributions, verifications of employment and salary, etc.).
  • Serves as the primary contact for employee payroll related questions, inquires and concerns.
  • Enrolls new hires in benefits, process changes and terminate benefits as employees leave the district.
  • Communicate salary, benefits, and pensions information to staff.
  • Works closely with Human Resources in maintaining correct information for new hires, transfers and terminations.
  • Enrolls and manages employees in the State of New Jersey Pension plans.
  • Reviews benefit invoices for accuracy and functions as first point of contact for benefit vendors.
  • Manages and reconciles Payroll and Agency accounts.
  • Assists with annual Open Enrollment process.
  • Prioritizes job functions and work assignments to be able to effectively complete assignments within established time frames.
  • Maintains confidentiality of sensitive correspondence, records and information.

TERMS OF EMPLOYMENT: 12 Month non-affiliated position. Salary commensurate with experience.

EVALUATION: Performance of this job will be evaluated annually in accordance with the provision of Board of Education policy on evaluation of non-certified personnel.
County
Somerset

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