Somerdale is a small, one school district in Camden County that services approximately 450 students in Grades PK-8. The Board of Education is seeking a hands on business administrator to oversee a 11.4 million dollar budget, the day to day operations, and reports of the business office.
SOMERDALE BOARD OF EDUCATION
JOB DESCRIPTION
Central Office Administration
TITLE: INTERIM SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY
LENGTH OF SERVICE: MINIMUM OF ONE YEAR TO BEGIN JULY 1, 2024.
QUALIFICATIONS:
1. Must Hold at minimum of a valid Standard New Jersey School Business Administrator.
2. A minium of 5 - 10 years experience as a School Business Administrator REQUIRED.
3. Understanding of the principles and practices of financial accounting and reporting procedures consistent with statute, code, and GAAP requirements.
4. Knowledge of accepted business practices in school districts related to budget preparation and administration, insurance, purchasing, transportation, food services, school plant operations and facility planning.
5. Demonstrated organizational, communication and interpersonal skills.
6. Required criminal history background check and proof of S. citizenship or legal resident alien status.
REPORTS TO: Chief School Administrator
SUPERVISES: District Comptroller and all custodial, maintenance, food service, and transportation Personnel.
PERFORMANCE RESPONSIBILITIES:
- Assists the Chief School Administrator in the preparation of the annual school budget and is responsible for the administration of all phases of the budget.
- Serves as general accountant for the board. Keeps accurate and detailed accounts of all financial transactions as prescribed by statute, administrative code, and board policy.
- Assumes responsibility for the audit of all claims, invoices and demands against the board, presents them for board approval and submits them to the treasurer of school moneys for payment.
- Collects and deposits tuition fees and other moneys due to the board.
- Serves as the official purchasing agent of the board and is responsible for establishing procedures for the acquisition of supplies and equipment for the district in accordance with law and board policies.
- Oversees the operation and maintenance of school facilities and supervises custodial, grounds and maintenance services. Ensures that local, state/federal standards for the health and safety of students and staff are maintained and that required reports are maintained.
- Assists the Chief School Administrator in the development and implementation of a multi-year comprehensive maintenance plan and the district’s long-range facilities plan.
- Is responsible for the efficient operation of the district’s food services program; ensures that procedures are in accordance with law and regulations.
- Administers the district’s insurance/risk management program.
- Assists the Chief School Administrator in projection of facility needs and oversees all construction programs. Helps develop educational standards for sites, building and equipment; prepares cost data; and cooperates with architect and construction supervisor during construction programs.
- Acts as the agent of the board in site acquisitions and sale/lease of property and is responsible for scheduling the use of school buildings and grounds by authorized groups in accordance with board policies.
- Oversees the preparation of the district payroll and ensures proper maintenance of records related to auditing requirements, tax laws, and employee benefits. Is responsible for implementing hospitalization, and other types of board-approved employee benefit plans.
- Is responsible for investment of board funds in accordance with statute and board policy.
- Assists the Chief School Administrator and the Board in developing and updating policies for all aspects of the school business operation.
- Safeguards and maintains all records and papers of the Board and devises a system of acceptable recording and filing to guarantee the safety and availability of all reports, minutes of meetings, contracts, communications and publications, and such other documents as the board may place in the secretary’s custody.
- Is responsible for the retention and destruction of public documents in accordance with state law and retention schedules and serves as the district’s records management officer.
- Notifies all Board members of regular and special meetings. Calls special meetings whenever requested by the Board President or by a petition signed by a majority of the Board. Attends all Board meetings.
- Records all proceedings of Board meetings, prepares the official meeting minutes and handles all correspondence of the Board.
- Performs duties related to school elections as required by law and works cooperatively with the county board of elections, the county clerk and district board of elections in facilitating all regular and special school elections.
- Presides at the annual reorganization meeting of the Board until such time as a president in elected.
- Annually develops and transmits to the county superintendent of schools, a list of names of the school officials, by office and position, whose responsibilities require the filing of the Financial and Personal/Relative Disclosure Statements.
- Oversees the district’s technology purchase program. Ensures that technical hardware is maintained and working properly, within budget constraints. Chairs the district’s technology committee. Ensures that centralized data is backed up on a regular basis.
- Checks the accuracy of reports submitted to the state that provide enrollment information; Application for State School Aid, Fall Survey, District Report of Transported Resident Students, Immigrant Students, Limited English Proficiency students, Register Summary.
- Performs such other duties as may be prescribed by law or assigned by the Chief School Administrator or the Board.
TERMS OF EMPLOYMENT: Twelve months. Contract terms and salary to be determined by the board.
EVALUATION:
The Chief School Administrator will evaluate performance of this job annually In accordance with provisions of state law, administrative code, and the Board’s policy on evaluation of the Business Administrator/Board Secretary.
PLEASE SUBMIT LETTER OF INTEREST, REFERENCES, AND COPY OF CERTIFICATION WITH RESUME TO RFORD@SOMERDALE-PARK.ORG