Administrative Secretary- Payroll

I. TITLE:

Administrative Secretary – Payroll

II. PRIMARY FUNCTION:

Perform efficiently and accurately the detailed payroll functions under the direction of the payroll supervisor per established procedures,

III. REPORTS TO:

Payroll Supervisor

IV. QUALIFICATIONS:

• Proficient in math and the use of computers
• School payroll experience preferred
• Detailed-oriented with a strong emphasis on accuracy
• High school diploma with bookkeeping experience preferred
• Good communication skills in dealing with the Central Office, school personnel, and public
• Such other qualifications of academic, professional, and personal excellence as the Edison Township Board of Education may specify

V. MAJOR DUTIES AND RESPONSIBILITIES:

• Maintain, compute, and verify salaries for all district employees
• Process all necessary changes, additions, and deletions to payroll records
• Maintain accurate controls and balances for all payrolls
• Process pension applications ensuring all enrollments meet state requirements
• Answer and clarify payroll questions/problems concerning payroll
• Maintain salary records for all regular employees
• Calculate and process extra duty pay in compliance with contracts
• Check and reconcile quarterly pension reports for TPAF and PERS ensuring monthly and quarterly payments are made as required
• Process and program applications for loans from the New Jersey pension system and computerized pension system payment schedule
• Process longevity
• Maintain salary books for all certificated and non-certificated employees
• Process all agenda items for payroll
• Perform such other duties as may be assigned by the Superintendent or designee

VI. TERMS OF EMPLOYMENT:

Twelve-month position work year and salary as per BOE/ETEA contract