Assistant School Business Administrator

Assistant Business Administrator

In our District, we put students first. Our vision: all Camden students will attend a high quality school where they are valued, challenged, and prepared for college and careers that positively impact their community and the world. High quality schools have a great teacher in every classroom, are housed in safe, clean buildings equipped to meet the needs of 21st century learners, with the support of an efficient and effective Central Office. All this is possible only with the right team members in place, working together with partners and the community to provide all students the academic, social, and emotional supports needed to succeed in school and beyond. Read more here.

ROLE OVERVIEW

The Assistant Business Administrator will play a key role in supporting the School Business Administrator in maintaining the highest level of fiscal business management and accountability of the district.

MINIMUM REQUIREMENTS

• A minimum of a bachelor’s degree in Finance, Accounting, Business Administration or comparable area from an accredited four-year university or college
• Possess or be eligible for the New Jersey School Business Administrator’s Certificate
• A thorough understanding of the Generally Accepted Accounting Principles (GAAP) established by the Governmental Accounting Standards Board, school budget preparation and internal control systems
• At least five (5) years experience in finance and/or budgeting and accounting
• At least three (3) years supervisory experience
• Required criminal history background check, physical and proof of U.S. citizenship or legal resident alien status

• At least three years of experience in a K-12 district as an Assistant School Business Administrator or a School Business Administrator preferred
• At least three years of experience in accounting and/or auditing
• Knowledge of Generally Acceptable Accounting Principles (GAAP)
• New Jersey school district business experience

ROLE & RESPONSIBILITIES

• Assist the School Business Administrator in the management of the Business Office
• Manage Business Office personnel and oversee day-to-day operations for the following teams/functions: Payroll, Reporting, Purchasing, Accounts Payable, and Receivables
• Cultivate a team-oriented culture for direct reports that emphasizes quality, continuous improvement, retention, development and high performance
• Evaluates operating procedures and makes strategic recommendations for payroll, purchasing, accounts payable, and revenues/receivables, with a focus on efficient customer service and compliance with internal controls
• Assists the School Business Administrator with the review and approval of purchase orders, payrolls, fund transfers and other financial transactions requiring Business Office approval
• Ensures Business Office work systems are efficient and functional
• Coordinates and submits the preparation of state and federal financial reports required for payroll, purchasing, accounts payable, revenues/receivables
• Collaborates with Senior Director, Grants to prepare and complete federal grant reports
• Collaborates with Senior Director, Accounting and Audit to complete the reconciliation of all cash and account balances in collaboration
• Reviews, gathers documentation, and prepares responses to Open Public Records Act (OPRA) requests
• Assists the School Business Administrator in reviewing and revising the District’s current standard operating procedures (SOP) and budget/financial internal controls to safeguard the District’s assets
• Assists in recruiting, screening, hiring, supervising and evaluating personnel for positions in the Business Office.
• Performs, in the absence of the School Business Administrator/Board Secretary, the responsibilities of the School Business Administrator/Board Secretary
• Perform other duties as assigned by the Supervisor or Supervisor’s designee

CORE COMPETENCIES

• An ideal candidate for this role will demonstrate the following and/or have experience with:
• Demonstrated record leading complex and cross-functional initiatives in diverse organizational settings
• Strong problem-solving and project management skills
• Exceptional organizational skills and attention to detail
• Strong oral and written communication skills and interpersonal and teamwork skills
• Integrity and clarity in all communications and interactions
• Flexible, optimistic approach; committed to overcoming challenges; comfortable with change and ambiguity
• Ability to work independently and manage multiple responsibilities simultaneously
• Demonstrated ability to learn quickly and take initiative
• Commitment to the success of all Camden students; specifically to raising the academic achievement of children in high-poverty communities
• Ability to thrive in a fast-paced and achievement-oriented environment
• A willingness to go above and beyond to do whatever it takes to achieve strong results

REPORTS TO & EVALUATED BY

SUPERVISES
Supervises the Senior Director of Accounting, Senior Manager of Payroll, and any other roles as assigned."
SALARY, EMPLOYMENT PERIOD, AND UNION AFFILIATION