Accounts Payable Secretary (Clerk)

Rahway Public Schools

                             Job Description

TITLE: Accounts Payable Secretary (Clerk)

REPORTS: Superintendent of Schools

POSITION GOAL:

To carry out all secretarial and clerical duties necessary for the smooth and efficient operation of the central office.

RESPONSIBILITIES:

Accounts Payable secretary (clerk) in the Business Office.

1. General Secretarial Duties

   • Typing, duplication, data entry, filing etc.

   • Answer telephones, keep a log of calls, and follow up with the Business Administrator.

   • Open, date and sort mail.

   • Follow up on deadline requests for Business Administrator.

   • Provide clerical assistance and collect, update and maintain reports relevant to Federal, State, Local and District mandates.

   • Order supplies.

2. Specific Accounts Payable duties

   • Process Purchase Orders for payment, making corrections where necessary.

   • Maintain a backup file of material for Purchase Orders; vouchers, packing slips, receiving copy and invoices.

   • Prepare reports and reconcile totals, including check listing.

   • Print and process checks for mailing.

   • Issue Bi-Monthly payroll.

   • Monitor and prepare tickets for season sporting events.

   • Act as liaison between district and vendor.

3. Any other assignments as requested by the Superintendent including coverage responsibilities and other needs of the Central Office.

Adopted: January 18, 1994