S-5 Secretary (Special Services Department)

SOUTH ORANGE-MAPLEWOOD SCHOOL DISTRICT | MAPLEWOOD, NJ

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CountyEssex
Posted Date 12/13/2024
Expiration Date3/31/2025
Description
S-5 SECRETARY (12 Months)
1.0 FTE – CENTRAL OFFICE - SPECIAL SERVICES DEPARTMENT

  AVAILABLE MARCH 1, 2025
 
THE POSITION

 The candidate should have strong computer skills with proficiency in spreadsheet and word processing, such as Excel and Word. 

QUALIFICATIONS REQUIRED 

1. Experience in secretarial school operations.
2. Experience as a Child study Team secretary preferred.
3. Experience with Systems 3000, Powerschool and Frontline preferred.
4. Excellent secretarial and computer skills.
5.Outgoing personality and strong communication skills.
6.Well organized, detail oriented, self-starter.
5.Required criminal history background check and proof of U.S. citizenship or legal resident/immigrant status.

JOB DESCRIPTION
                           
POSITION TITLE    
S4 Secretary – Department of Special Services
 
MINIMUM
QUALIFICATIONS
 
 
  • Proficient in Windows and Word
  • Excellent organizational and interpersonal skills along with tact, diplomacy, initiative, discretion and phone skills
  • Ability to multitask and work under pressure
  • Willing and able to learn new skills
  • Required criminal history background check
  • Proof of U.S. citizenship or legal resident alien status
REPORTS TO                       
 
Director of Special Services
JOB GOAL(S)
 
·Maintain accurate and up-to-date information of the student’s records within the Department of Special Services.
  • Maintain updated correspondence with Child Study Team.
  • Keep Department of Special Services files orderly.
 
JOB RESPONSIBILITY AND AUTHORITY
 
Assist in the efficient operation of the Department of Special Services, particularly in the maintenance of students records
 

PRIMARY RESPONSIBILITIES

1.
 
Enter, update and maintain student’s Department of Special Services information including mailing letters to parents/guardians of all enrolled Department of Special Services students entering and exiting the program.
 
2.
 
Print and forward up-to-date roster to Department of Special Services administration and Child Study Team.
 
3.
 
Generate reports and enrollment rosters for Department of Special Services.
 
4.
 
Assist in inventory, ordering and distribution, packaging, of district Department of Special Services supplies.
 
5. Use Outlook to communicate by e-mail.
 
6.
 
Become proficient in Tie Net.
 
7.
 
Other duties as assigned.
 
8.
 
Communicate with schools re: IEP' and Progress Reports
 
 
 TERMS OF EMPLOYMENT             12 Months
                                                           Salary as per SOMEA contract
 
County
Essex

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