Mary Help of Christians Academy
Job title: Business Manager
Job summary: The Business Manager supports the mission of Mary Help of Christians Academy through
responsible fiscal action that promotes the financial strength and stability of the school. He/She operates in
collaboration with and under the direction of the Head of School and the Finance Chairperson of the Board of
Trustees in all matters, and most particularly in the development of the school’s long-range financial plan and
the preparation of the budget. He/She managed day to day fiscal matters, maintaining the bookkeeping,
interpreting the financial data at hand, managing records responsibly and compiling reports for the Head of
School and various committees. The Business Manager ensures that the school is operating in a cost-efficient
manner according to the best financial practices and the policies and procedures of Mary Help of Christians
Academy, and the Salesian Sisters of the St. Joseph Province. This position reports to and is evaluated by the
Head of School.
Essential job functions:
? Supports and uphold the philosophy of Catholic education and the mission of the Academy;
? Acts as a witness to Gospel values by modeling the teachings of the Catholic Church;
? Supports and adheres to the Code of Conduct and policies and procedures of the Academy, Salesian
Sisters Province and Dioceses of Paterson;
? Maintains confidentiality regarding school matters;
? Prepares monthly financial statements for the school’s operations, reserved funds, parent association
funds, and activities’ funds;
? Prepares, submits and records payroll and the related tax and retirement fund transactions;
? Maintains records and communication with the Treasurer of the Province, the Development Office, and
the Board of Trustees;
? Serves as contact for employees regarding benefits enrollment, payroll information, deductions, direct
deposit program, insurance and retirement;
? Process and executes accounts payable and receivable;
? Reconciles all accounts and performs end-of-year close-outs;
? Performs budget analysis and keeps the Head of School informed of budget trends, reviewing before
each Board meeting;
? Supports the billing of tuition and fees through detailed record-keeping, and direct follow up on
delinquent accounts;
? Analysis of grant and aid application and provides input assistance to Financial Aid Committee;
? Communicates effectively within the school community;
? Meets staff development guidelines as set forth by the local administration;
? Demonstrates professionalism in conduct, demeanor, and work habits.
Important job functions:
? Collaborates with peers to enhance the work environment and support planning
? Oversees contracts for office equipment placed throughout the campus
? Manages lease and rental agreements for use of facilities
? Provides assistance to the Head of School in the development of the annual budget
? Implements management of funds and investments per the direction of the Head of School
? Maintains appropriate filing system (paper and digital) including archiving requirements for payroll,
accounts receivable, accounts payable, monthly finance
? Works in conjunction with the Academy’s outside Certified Public Accounting firm in preparation of the
Annual Certified Audit Report
? Attends and assists with school events when cash is involved and insures appropriate cash handling
procedures.
? Manages incidental billing for other family charges
? Supports the school lunch program and Mary Mart by handling cash deposits
? Performs other duties as assigned by the Head of School/ and or the Deans
Minimum qualifications:
-Education/Certification: Bachelor’s degree in related field
-Experience:Accounting and bookkeeping experience required
Knowledge, abilities, and skills:
? Knowledge of the basic teachings of the Catholic Church
? Able to communicate effectively in both written and verbal form
? Able to work well with others in the school community
? Skill in handling multiple tasks simultaneously
? Skill in organizing and relating information in an understandable format
? Skill in job appropriate technology- including but not limited to Quickbooks, Facts, Google Docs and
Microsoft Office
? Skill in critical thinking, planning, analyzing, and interpreting financial reports
Working Conditions:
? Required to work some nights and weekends
? Required to manage high to moderate levels of stress
? Required to work in standard office and school conditions
Terms of Employment:
Twelve month Administrative contract. 10 PTO days
Paid vacation according to accrual based on time worked.