To assist in the administration of the district's payroll and the state pension program, with a high degree of responsibility, discretion and confidentiality, using independent judgment, in addition to routine work necessary for the smooth and efficient administration of the payroll and benefits program.
PERFORMANCE RESPONSIBILITIES:
- Posts payroll transactions to various ledgers, journals, and registers; and assists in preparing, adjusting, and closing journal entries and prepares various payroll reports. Reviews payroll transactions for accuracy and completeness, verifies against appropriate documentation, and forwards for processing; inputs payroll data into the computer for tracking, manipulation, and reporting purposes; and compiles and prepares specialized payroll reports for department. Researches payroll records to assist in the identification and resolution of problems, errors, or inadequacies of payroll information.
- Records employee information such as personal data, compensation and benefits information. Updates employee information. Examines employee files to answer questions from authorized individuals.
- Performs related functions such as:
a. Research and answer employee questions regarding pay policies;
b. Prepare payroll actions and handle payroll errors;
c. Act as a liaison for communication and problem solving;
d. Human Resource notices (W-4s and direct deposit requests);
e. Audit and review various payroll data (timecards, bonuses, payments);
f. Review salary changes, new hire information and status changes;
g. Functions as first point of contact for benefit vendors and internal customers;
h. Assist in preparing withholding, social security, and tax returns.
- Compiles and processes payroll information including data entry of timesheets, deductions, and related data. May also be responsible for calculation of overtime, incentive pay, shift differential etc. Calculates pay by multiplying applicable hours by rate. Prepares deductions for authorized and mandatory deductions. May enter data on hires, terminations, and wage adjustments. Prepares and maintains periodic payroll reports to include earnings, tax, and deduction summaries. Serves as the primary contact for employee payroll related questions, inquiries, and concerns
- Coordinates and assists with implementation of specific district benefit programs for benefit-eligible employees. Consult, advise and act as liaison to employees regarding payroll.
- Serves as the district’s Pension Certification Specialist, handles retirement paperwork.
- Maintains confidentiality of sensitive correspondence, records and information.
- Performs other related duties as assigned by the superintendent or school business administrator. Serves as backup to business office and HR staff as necessary.
- Reviews food service account purchase order documentation, verifies information and prepares food service account checks for signature
- Prepares monthly spreadsheet for the payroll deduction account that reconciles receipts and disbursements of each deduction.
- Other duties as assigned