Child Study Team Secretary

Title Child Study Team Secretary

Description Job Summary:
The Child Study Team Secretary provides administrative and clerical support to the Child Study
Team (CST) within a school district. This role involves managing confidential student records,
scheduling meetings and coordinating communications between staff, parents, and external
agencies. The ideal candidate is detail-oriented, highly organized, and able to maintain
confidentiality while ensuring the smooth operation of the CST office.

Key Responsibilities:

• Serve as the primary administrative support for the Child Study Team, assisting school
  psychologists, social workers, and learning disability teacher consultants.
• Maintain and organize confidential student records, evaluations, and special education
  documentation in compliance with federal, state, and district regulations (e.g., IDEA and
  FERPA).
• Notification of meetings for evaluations, IEP (Individualized Education Program) reviews,
  and other team conferences with parents, teachers, and specialists.
• Prepare, proofread, and distribute reports, correspondence, and notices related to special
  education services.
• Answer phone calls and emails, providing information or directing inquiries to appropriate
  staff members.
• Track deadlines and ensure timely submission of required documentation.
• Process and manage referral and evaluation requests, ensuring proper forms and
  permissions are completed.
• Maintain an efficient filing and record-keeping system for CST documents.
• Provide support in ordering supplies

Qualifications:

• High school diploma or equivalent required
• Previous experience as a secretary, preferably in a school setting or special education
  department.
• Strong knowledge of office management systems and procedures.
• Proficiency in Google (Docs, Sheets, Calendar) and student information systems.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of special education terminology and procedures is a plus.
  
  
  
  DELSEA HIGH SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER. The Delsea High School
  District does not discriminate in its employment practices, business action, and/or educational
  opportunities because of race, color, gender, national origin, ancestry, marital status, sexual
  orientation, or disability.