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CountyPassaic
Posted Date
12/09/2024
Expiration Date1/12/2025
Description
Position Purpose
Under the direct supervision of the principal or other school administrator, to provide
clerical, secretarial and administrative assistance to school administrators at a school site,
conveying information regarding school functions and procedures; and supporting the
broad array of services provided to students, parents, instructional and support
employees; and to coordinate work of other school clerical employees.
Essential Functions
• Composes documents (e.g., notices, correspondence, bulletins, reports,
newsletter, handbooks) for principal, or other school administrators for the purpose
of requesting or providing information about school and work-related matters,
activities, events, etc.
• Maintains the daily/weekly/monthly calendar of the principal for the purpose of
coordinating the scheduling of work-related appointments, activities, meetings, etc.
• Assists in planning and scheduling school events and activities, and maintaining
calendar of school and students’ events for the purpose of coordinating and
scheduling events such as orientation, open house, field trips, sporting events,
assemblies, conferences, etc.
• Maintains documents, files and records for the purpose of providing up-to-date
reference and audit trail for compliance.
• Prepare purchase orders for the purpose of submitting to the school district's
accounting/finance oHice.
• Maintains inventories of supplies and materials for the purpose of ensuring items'
availability.
• Assists visitors to the oHice, including students, parents, substitutes teachers, and
others.
• Answers telephone calls and provide information and assistance to callers.
• Distributes incoming mail appropriately; sends outgoing mail.
• Schedules appointments with students, parents and teaching staH or others as
requested.
• Evaluates situations for the purpose of taking appropriate action and/or directing to
appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts
and other documentation as needed, and entering data into computer system
regarding enrollment and student records (e.g., transportation, attendance,
withdrawals).
• Responds to inquiries from students, parents and employees, providing
information, facilitating communication among parties and/or providing direction.
• Serves as liaison with outside organizations (e.g., transportation, food service,
suppliers) for the purpose of coordinating the scheduling of deliveries, activities,
etc.
• Supports, guides, leads, trains and coordinates work of school clerical employees
for the purpose of providing assistance with administrative functions.
Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the eHicient and
eHective functioning of the school.
Note: The above description is illustrative of tasks and responsibilities. It is not
meant to be all inclusive of every task or responsibility.
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine,
telephone.
Travel Requirements
Limited travel to and from meetings may be required.
Knowledge, Skills and Abilities
• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others
contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications
(e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and
others.
• Organizational and time management skills.
• Knowledge of oHice management procedures.
• Experience with PowerSchool
Physical and Mental Demands, Work Hazards
• Works in standard oHice and school building environments.
• Ability to work outdoors during outdoor student activities.
*See the Summary of Physical, Sensory and Environmental Requirements
Needed to Perform Essential Job Duties for this position.
Qualification Profile
• Any combination of education and experience providing the required skill and
knowledge for successful performance would be qualifying. Typical qualifications
would be equivalent to:
• Graduation from high school.
• Associates degree with course work in business, math, word processing, oHice
procedures and record keeping preferred.
• Bachelor's degree preferred.
Salary:
40K-65K
Benefits:
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Flexible Spending Account??