Anticipated Opening - District Office Transportation and Maintenance Secretary

CLASSIFICATION: 12-Month Secretary

QUALIFICATIONS: 1. High school diploma with high school business/secretarial training

2. Post high school training in secretarial procedures and computer operations preferred
3. Experience in a school system preferred
4. Good typing and word processing skills. Proficient in Word and Excel.
5. Excellent operational knowledge of transportation software

REPORTS TO: Business Administrator, Transportation Coordinator

JOB GOALS: To assist in the efficient operation of student transportation services and other administrative assignments.

PERFORMANCE RESPONSIBILITIES:

Transportation

1. Assist the Transportation Coordinator in the following areas:

• Placement of students on buses
• Prepare bus passes
• Prepare specifications for transportation bids and submit advertisement
• Preparation of annual DRTS reports
• Update student database used to transport students, regular and special education students
• Coordinate the enrollment of students with each school as it relates to student transportation
• Design private school routes and prepare bids
• Prepare and send special education routes to the Gloucester County Special Services School District
• Prepare and notify all parents of aide in lieu
• Prepare all contracts and purchase orders for transportation
• Review invoices for payment of transportation contracts
• Coordinate all contractual arrangements through jointures, parental contracts, affiliation agreements with other school districts

Maintenance Facilities

1. Assist the Business Administrator in the following areas:

• Track and input all maintenance work orders
• Prepare bid specifications for custodial/maintenance supplies
• Type all maintenance related purchase orders
• Act as safety committee secretary and assist safety coordinator in implementing safety program

General Duties

• Responsible for home instruction reports and record keeping
• Performs other duties and assignments as assigned or directed by the District Office Administration