Admissions Coordinator
Cresthaven Academy Charter School exists to provide a comprehensive education to our scholars that develops the ‘whole child' through academic excellence, physical wellness, emotional health, and character enrichment. Our school is built on the belief that all children, regardless of race or economic status, can succeed when given equal access to a high-quality education. Each of our scholars will be empowered to overcome challenges and equipped to sustain their success in school and beyond.
Cresthaven Academy Charter School opened in August 2016 with 75 kindergarten scholars, and adds a grade each academic year until we are a K-8 school. All Cresthaven Academy scholars receive access to the best educators and resources, serving to actualize each child’s potential and setting them on the path to college. Cresthaven Academy Charter School is supported by Cresthaven Academy Foundation, a 501(c)(3) non-profit organization. The Foundation exists to support the school and teaching staff in all things outside of classroom instruction, reducing the risk of burnout and raising academic standards by allowing educators to focus on their scholars. Together we incorporate comprehensive support for scholars and families into the education model, including an afterschool program, in order to inspire excellence in character, identity, and academics in each child.
Cresthaven Academy is focused on supporting excellent teaching that closes the achievement gap. We recognize that teachers are the most important in-school factor contributing to student achievement. We also value leadership and support staff because they facilitate, encourage, and help to foster the developmental growth of scholars to achieve physical, social and mental well-being by providing quality care and expertise in their respective roles.
We are looking for an Admissions Coordinator to oversee our admissions and enrollment process at Cresthaven Academy Charter School. The Admissions Coordinator will manage and maintain our online admissions platform to review, approve, and manage enrollment applications. The Admissions Coordinator will work closely with the community to promote Cresthaven Academy. This individual will work closely with the Director of Operations and senior leadership team to fill open seats within the school district.
Why join the Cresthaven Academy Family? Great question! We’re really passionate about kids, fun, and improvement. To find out more, visit our website here - www.cresthavenacademy.org
COMPETENCIES
The Admissions Coordinator should be an individual who...
- Exhibits strong interpersonal communication skills and is diplomatic with diverse audiences, including teachers, families, and related-service providers; is able to communicate effectively with parents about the needs of their scholar and set high expectations for service providers.
- Possesses impeccable time management and organizational skills; prioritizes strategically and multitasks effectively to meet deadlines.
- Has a powerful command of oral and written communications and is comfortable with public speaking and addressing a variety of audiences with a knowledgeable and friendly demeanor.
- Is highly self-motivated, works well independently, is assertive and resourceful, and makes thoughtful decisions about projects to support measurable outcomes for students.
- Is tech savvy, with the ability to quickly familiarize oneself with computer databases, programs, and internet applications for data management.
- Emphasizes attention to detail; thinks critically about the details of a task, and “sweats the small stuff.”
- Displays a collaborative spirit, works well with teammates, understands multiple perspectives, and is responsive to feedback. Develops effective liaison relationships with families, schools, and community agencies.
- Is highly flexible, adaptable, and able to adjust plans as necessary.
- Has extensive experience with Responsive Classroom and TLAC classroom management techniques
RESPONSIBILITIES
Student Recruitment, Admissions and Enrollment
- Coordinate the creation and distribution of the student applications, student recruitment flyers and advertisements under the direction of the Director of Operations
- Coordinate outreach to current families, local schools, community centers, local vendors and community contacts for the purposes of student recruitment as requested by the Senior Director of Operations.
- Prepare for and organize information sessions at various community locations
- Maintain online enrollment platform, SchoolMint of applications received, sorted by grade, siblings and out of district applicants.
- Under the direction of the Director of Operations, determine annually the number of available spots in each grade level prior to the first admissions lottery.
- Under the direction of the Senior Director of Operations, coordinate the distribution of letters of intent to current students and track their return.
- Prepare for and coordinate the student admissions lotteries.
- Update and prepare student enrollment packets in collaboration with the School Principals.
- Create and distribute letters of acceptance and enrollment packets to newly enrolled families.
- Track the return of student enrollment packets and ensure the receipt of all student records for newly enrolled students.
- Coordinate the enrollment of students off the waitlist if student enrollment packets are not returned by the deadline.
- Continuously monitor current student enrollment. Under the direction of the Director of Operations, initiate the process of enrolling new students as necessary throughout the school year to maintain minimum enrollment numbers.
- Manage the student waitlist throughout the school year.
- Coordinate the submission of transportation requests to the Trenton Board of Education for all current and newly enrolled students.
- Other responsibilities as assigned by their supervisor.
QUALIFICATIONS
- Excellent communication skills, both verbal and written, and strong interpersonal skills with students, parents, colleagues, and community members.
- Spanish speaking
- Takes initiative and is a self-starter
- Models our organization’s core values, including joy, grit, empathy, and excellence and has direct people management experience.
- Operates with unquestioned integrity and commitment to the mission of Cresthaven Academy Charter School and every scholar it serves.
- Exhibits proficiency in technology and data management, including full suite of Microsoft Office and Google Drive.
This position may require:
- Exposure to temperature variations and wet conditions.
- Walking and working on uneven and slick surfaces.
- Reaching above and below shoulder height.
- Frequent excessive standing during assigned work day.
- Frequent requirement to lift, carry, push, pull, sit, stand, walk, reach, crouch, climb, balance, kneel, and stoop.
- Cresthaven Academy offers a competitive salary and benefits, commensurate with experience and skills. Cresthaven Academy Charter School is an equal opportunity employer.
Candidates under final consideration will need to be able to pass a criminal history background check, and provide documentation of medical clearance (TB/Mantoux testing).