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Audits the financial records of Early Childhood Centers who provide service to District preschool students. Reviews findings with Centers and the Director of Early Childhood; and makes recommendations to the Director of Early Childhood and Business Administrator for adjustments to be made |
2.
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Prepares projections of expenditures from providers' budgets and makes recommendations to the Director of Early Childhood and Business Administrator for any adjustments to budgets or payments |
3.
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Reviews monthly attendance and payment vouchers submitted by providers and makes appropriate adjustments based on Early Childhood Guidelines
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| 4. |
Assist in the preparation of the annual Early Childhood Plan |
| 5. |
Maintains a proper audit trail and documentation for expenditures, adjustments to payment, budget, and budget adjustments for Early Childhood. Responsible for collecting and reporting teacher tracking and certification information. Maintains all records in accordance with record retention requirements |
6.
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Assist the Director of Early Childhood with district purchase orders to ensure accuracy and communicates regarding account status |
7.
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Provides technical assistance to those charged with the keeping of financial records at community provider agencies |
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Communicates with the Director of Early Childhood and Community Provider Agencies to ensure the proper use and reporting of funds
Prepares quarterly wrap around expenditure reports
Communicates with providers about the increased flexibility in budgeting and spending
Performs analysis of QER and annual external audits from OFAC to ensure monies are spent as intended per budget appropriations
Analyzes budgets to ensure conformity with DOE regulations (FTE/salary analysis, indirect costs, material/supplies, etc.)
Executes timely actions once financial, legal, or contractual discrepancies have been discovered during the regular course of monitoring (e.g. provides formal notification to supervisor, seeks additional information/documentation, alerts appropriate DOE/DHS authorities, develops and monitors progress of CAP's as a result of an audit or limited review examination)
Provides training and assistance to providers on budget development, accounting, and expense reporting
Analyzes QER shortly after submission, allowing for the timely recoupment of funds based on actual expenditures
Conducts onsite visits of providers to check enrollment, supplies, staffing, etc., as part of their monitoring and oversight of budgets
Other duties assigned by the Director of Early Childhood |