High School Secretary

 
Effective Date(s): March 5, 2025
 
Staff Needed:   One (1) High School Secretary
 
Qualifications:
  

• Have earned a high school diploma or equivalent.
• Have a minimum of two years of successful experience in a related secretarial or office position or be a graduate of a recognized program of secretarial studies.
• Demonstrate excellent secretarial skills, including at least 50 words per minute at the keyboard with a minimum of errors, general bookkeeping skills, organizational and filing skills, and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentations, and telecommunications.
• Be proficient in the use of Microsoft Office, Google drive, Google Classroom, Infinite Campus, Excel.
• Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
• Demonstrate appropriate phone etiquette, with proper voice inflection.
• Have excellent integrity and demonstrate good moral character and initiative.
• Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including difficult and emotional situations
• Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school.
• Perform secretarial and clerical tasks of a varied nature. Many tasks will require a thorough knowledge of the rules and regulations of the school and district.
• Exercise independent professional judgment within the scope of authority granted by the Principal for Parents & Staff.
• Type, reproduce and distribute notices to staff, students, and parents.
• Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information. Prepare attendance reports, coordinated with payroll data, monthly reports as required.
• Maintain a current school calendar of events and use of facilities.
• Maintain efficient and well organized electronic and paper data collection and filing systems, including confidential student and personnel files.
• Arrange appointments and maintain a schedule for the Principal on her calendar.
• Create forms, compile, organize data and information as necessary for the efficient operation of the office.
• Complete required district and State data collections. Complete all required monthly and year end reports in a timely fashion.
• Order and maintain office supplies.
• Work cooperatively with staff in other offices with the completion of large or time sensitive projects or emergencies.
• Display ethical and professional behavior in working with everyone who communicates or is associated with the office.
• Serve as a role model for students and staff, and use discretion when sharing any such information within legalities.

• Meet such alternatives to above qualifications as the Superintendent may find appropriate and acceptable
• Pending budget availability
• All postings are open for ten (10) consecutive days following the date posted on the Paterson Public Schools website