Accounts Receivable Bookkeeper (12 Months Position)

1. Bachelors Degree in Accounting/Business - preferred
2. Minimum four (4) years related experience - preferred
3. CPA certification preferred
4. Other qualifications as the Board deems appropriate

1. Maintain AR Excel database and reconcile accounts for all programs with systems 3000 toensure book accuracy for billing/payment/balance due.
2. Manage cash receipts and accounts receivable.
3. Monitor and review monthly billings for all tuition-based programs for accuracy
4. Monitor and review monthly billings for all nonpublic programs for accuracy
5. Monitor and review monthly billings for all service-based programs for accuracy.
6. Monitor and review all school lunch deposits and records.
7. Monitor daily cash receipts and coordinate with the Assistant Business Administrator for Finance to ensure appropriate cash flow.
8. Coordinate with all administration personnel and support staff to ensure monthly agenda, miscellaneous billings are accounted for and properly posted.
9. Prepare and update accounts receivable report for monthly board agenda.
10. Process and code all cash receipts and coordinate with Business office Accountant for unrecorded transactions to prepare for timely month end close out.
11. Assist in maintaining accurate records of all Cooperative Pricing program and work closely with Coop Specialist to ensure timely reconciliation between coop database and systems 3000.
12. Work closely with all districts to reduce the collection period related to all past due AR balance and provide backup as needed.
13. Process overpayment refund to districts in a timely manner.
14. Update Frontline to roll over the year and enter new billing rates to prepare for billing.
15. Timely provide all billings and accounts receivable records, along with audit schedules, to the Assistant Business Administrator for Finance to assist in end of year close-out and CAFR.
16. Coordinate with NP office to reconcile PL192/193 Billing and prepare year end completion report.
17. Provide backup as needed for processing state reimbursement for school lunch program.
18. Assist in completion of other accounting duties as needed.
19. Assist in training of Billing and Accounts Receivable bookkeeper’s position as needed.
20. Coordinate with Billing and Accounts Receivable bookkeeper to update the Standard Operation Procedure for AR office.
21. Other duties as directed by the Business Administrator/Board Secretary.

ESCNJ is an EOE/AA Employer