Supervises and coordinates the efficient workflow of the department relative to the responsibilities of the supervising administrator.
Performs all secretarial/clerical and confidential work as assigned by the superintendent.
Prepare sensitive materials for the superintendent in the areas of labor relations, labor management, employee grievances and student, board, parent, community, and teacher relations.
Supervises and assists in the preparation of all correspondence and reports emanating from the administrator’s office. Maintains the confidentiality of sensitive correspondence.
Maintains a regular filing system, as well as a set of confidential files and processes incoming correspondence. Ensures that the material is properly marked, secured and accessible for immediate use by administrators. Assembles confidential material according to instructions, and prepares summaries of confidential documents.
Places and receives telephone calls and records messages for the administrator. Screens calls and inquiries that involve sensitive topics. Personally handles calls involving confidential or sensitive topics. Accommodates the caller’s concerns without referring callers unnecessarily to the administrator.
Maintains a schedule of appointments for the administrator and makes arrangements for conferences, meetings, and interviews. Prepares agendas, takes clear notes and handles follow-up activities as necessary. Make sure the administrator has any necessary back-up materials needed. Prepares minutes when assigned.
Arrange meetings on behalf of the superintendent and other board members and ensure that the participants, as appropriate, are briefed on issues to be raised at such meetings.
Design, implement and monitor management data storage and retrieval systems for the superintendent.
Coordinate and collect documentation for the monthly fire and security drills for the year from building principals.
Prepares formal presentation materials and reports as directed by the Assistant Superintendent
Maintains HIB reports and prepares them for presentation for board review. Prepare letters of recommendation related to HIB cases to the appropriate people.
Acts as a liaison between the administrator and other administrative staff in screening and routine inquiries and requests.
Assists the administrator in compiling data and preparing reports required by law, administrative code and board policy.
Operates all business machines necessary to complete reports and clerical work required in the operation of the office.
Study management methods in order to improve the effectiveness and efficiency of workflow and reporting procedures.
Identify administrative needs and develop appropriate solutions or recommendations
Prepares and manages the school district calendar
Ability to maintain, post and support social media
Other duties as assigned by the superintendent